Careers

Part-Time Receptionist

Marketing and Development Associate

Administrative Spring Intern

 

Part-Time Receptionist

About Seleni:
The Seleni Institute is a nonprofit organization that was founded by Nitzia and George Logothetis in 2011 to destigmatize and transform mental health and wellness by addressing real-life issues that challenge the emotional health of women, men, and their families.

Job Summary:
This position provides reception coverage a minimum of 14 hours, not to exceed 16 hours, per week.  Work shifts will begin at 4:30pm –  and end no later than 8:30pm, M-Th.

Responsibilities:

Reception duties
• Greet patients and their families, as well as visitors at the reception desk.
• Provide a warm, welcoming and supportive environment.
• Oversee patient experience from the time patients and guests enter, to the time they leave, including checking in and out of appointments.
• Speak with new patients via phone and email, taking initial intake information in order to schedule with the clinical team.
• Act as a resource to families, providing answers to frequently asked questions.
• Assist clinical and administrative staff in preparing patient appointments.
• Maintain patient confidentiality.
• Oversee reception and kitchen areas, including readiness and cleanliness.
• Close office each evening, including securing locks/alarm.

Clinical Team Admin Support
• Assist in communicating messages from patients to clinicians.
• Maintain current patient files updated, organized, and secure.
• Confirm with patients that all necessary paperwork is signed, updated, and filed.
• Receive and secure cash & check payment.
• Schedule patient appointments in the EMR.

Qualifications:
• Undergraduates are encouraged to apply for this position.
• Passion for the Seleni Institute mission.
• Professional demeanor and attitude; ability to interface with families as well as senior leadership, clinicians, and staff.
• Ability to provide patients and their families with compassionate and efficient support during their visits to the Seleni Institute.
• Team player and ability to establish and maintain effective working relationships.
• Energetic, patient and collaborative.
• Thorough, accurate and conscientious about assignments.
• Ability to work in a fast-paced environment and multi-task.
• Ability to maintain discretion and integrity.
• Strong interpersonal, communication, and customer service skills.
• Strong verbal and written communication skills.
• Strong knowledge of administrative and clerical procedures.
• Strong skills on Apple/Mac OS operating computer systems and associated software including MS Office and Outlook.

To Apply:

Email resume and cover letter to [email protected] with subject line: Part Time Receptionist. Be prepared to provide references on request. No phone calls please.

Expectations and Terms:
This is a part-time hourly non-exempt position and the employee is eligible for overtime pay or compensatory time.

Employment at Will Relationship: This position description does not constitute a guarantee that employment will continue for any specified period of time. Rather, employment is at the mutual consent of the employee and Seleni, and can be terminated at will by the employee or by Seleni. Seleni reserves the right to modify the job description at any time.

Seleni is an Equal Opportunity Employer. Seleni is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are strongly encouraged to apply.

Marketing & Development Associate

About Seleni:

The Seleni Institute is a nonprofit organization that was founded by Nitzia and George Logothetis in 2011 to destigmatize and transform mental health and wellness by addressing real-life issues that challenge the emotional health of women, men, and their families.

Job Summary:

Seleni is searching for a Marketing & Development Associate reporting to the Marketing & Development Director. In this position he/she will play an instrumental role within the Marketing & Development department working towards a seamless strategy for development, and data collection using salesforce.

Development:

  •  Maintaining data integrity of a comprehensive database (Salesforce) and files that include accurate external constituent information (background research, contact information, etc.).
  •  Ensuring proper gift tracking, documentation, acknowledgement and adherence to financial regulations.
  •  Perform ongoing system administration (maintaining user roles, security settings, profiles, workflow rules and data integrity).
  •  Execute regular email campaigns via Pardot email platform.
  •  Input three years of data/donations.
  •  Assist with database de-duping and clean up procedures, including data migrations and mass data uploads.
  •  Help drive end-user adoption of Salesforce through documentation, support and training of new and current employees.
  •  Establish and maintain data quality through daily/weekly/monthly/quarterly reporting.
  •  Conduct ongoing prospect research on new and existing donors.

Marketing:
• Working closely with the team to manage the calendar of all cultivation activities.

• Assist in coordination, planning and execution of donor cultivation events.

• Working closely with the team to plan and execute a sequence of communications, actions and events for prospective and existing donors to increase their understanding of Seleni.

• Managing logistics for inspiring events, including creating and compiling materials and managing execution of follow-up.

• Ensuring all grants and reports are submitted according to procedures and deadlines.

Other
• Assuming a proactive role in increasing the efficiency and organization of the team.

• Assisting with other special projects as needed.

Qualifications:

  • 1-3 years of Salesforce administration and Pardot experience.
  • Certified Salesforce Administrator credential a plus.
  • Demonstrated ability to effortlessly switch between tactical execution and strategic planning.
  • Proficiency in the use of relevant PC applications to include Microsoft Suite.
  • Marketing campaign execution experience desirable.
  • Excellent writing, editing, verbal, and digital skills and experience.
  • Ability to multi-task, prioritize and meet deadlines.
  • Effective interpersonal skills with ability to positively interact with and influence diverse audiences.

Education Requirement:

  • Bachelor’s degree (preferably in Computer Science, Business/Marketing Administration or a related discipline).
  • Salesforce Certified Administrator credential a plus.

To Apply:
Email resume and cover letter to [email protected] with subject line: Marketing and Development Associate. No phone calls please.

Expectations and Terms:
Seleni Institute offers competitive salaries commensurate with experience, along with an excellent, comprehensive benefits package including health, dental, vision, life, and disability insurance, 401k savings plan, paid time off, and professional development opportunities.

This is not a telecommuting position.

Employment at Will Relationship: This position description does not constitute a guarantee that employment will continue for any specified period of time. Rather, employment is at the mutual consent of the employee and Seleni, and can be terminated at will by the employee or by Seleni. Seleni reserves the right to modify the job description at any time.

Seleni is an Equal Opportunity Employer. Seleni is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are strongly encouraged to apply.

 

Spring Administrative Intern

About Seleni:

The Seleni Institute is a nonprofit organization that was founded by Nitzia and George Logothetis in 2011 to destigmatize and transform mental health and wellness by addressing real-life issues that challenge the emotional health of women, men, and their families.

Job Summary:
The Seleni Institute is seeking two highly skilled and motivated individuals to join our team as part-time Interns for the Winter of 2017. Reporting to the Office Manager, our interns operate as key members of staff to the administrative team responsible for supporting the organization. Seleni Interns will undertake administrative tasks such as library cataloging, community outreach and assisting in administrative tasks help our team maintain a well-run office and to advance the mission of the Seleni Institute.

Responsibilities include but are not limited to:

  • Research, writing and discussion on a variety of projects.
  • Catalogue and organize books to expand Seleni’s online library database.
  • Coordinate community outreach seminars and events.
  • Assist the Finance Director, Executive Director, clinicians and staff in various projects.
  • Present individually on a topic of interest.
  • Assist in receptionist duties if necessary.
  • Other miscellaneous daily administrative tasks.

Qualifications:

  • All undergraduate and high school students, regardless of year and major, are encouraged to apply.
  • Passion for the Seleni Institute mission.
  • Professional demeanor and attitude.
  • Ability to interface with senior leadership, clinicians and staff, as well families.
  • Team player with ability to establish and maintain effective working relationships.
  • Energetic, patient and collaborative.
  • Thorough, accurate and conscientious about assignments.
  • Superb time management skills and ability to prioritize current duties;
  • Ability to work in a fast-paced environment with a strong ability to multi-task.
  • Exceptional written, oral, and interpersonal skills;
  • Excellent judgment and ability to make decisions in a changing environment;
  • Self-starter and capacity to absorb new things quickly;
  • Strong skills on Apple/Mac OS and associated software, including MS Office and Outlook.

To Apply:
Email resume and cover letter to [email protected] with subject line: Administrative Intern 2017.
In your cover letter, please address why you are applying, your relevant experience, and the
skills you are most interested in gaining through this internship.
Be prepared to provide references on request.
No phone calls please.

Expectations and Terms:
This is an unpaid internship. However, the Seleni Institute is able to offer course credits and
provide excellent references for our interns. Seleni is an Equal Opportunity Employer. Seleni is committed to recruiting and maintaining a diverse staff; individuals from all backgrounds are strongly encouraged to apply.

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